Top 10 Tips for End-of-School-Year Safeguarding Housekeeping

As the school year draws to a close, it is essential for educational institutions and educators to prioritise safeguarding housekeeping. Maintaining a safe and secure environment for students is paramount. This article presents a collection of top tips to help schools and educators effectively wrap up the academic year while ensuring student safety and well-being.

1. File old concerns:

As the school year ends, properly file any safeguarding concerns or incidents that occurred during the year that have been resolved. Ensure that all relevant documentation and records are securely stored, adhering to data protection and confidentiality guidelines and any actions captured to ensure the concern can be closed. If you use MyConcern there is a handy help centre (bottom right of the screen), where you can take a tour of how to triage a concern which includes closing concerns.  

2. Transferring pupil records:

If students are transitioning to new schools or classes, ensure a secure transfer of their safeguarding records. Collaborate with relevant staff members to share necessary information and documentation to guarantee the continuity of support and address any ongoing concerns. Again, the help centre function in MyConcern can guide you through this. Once a transfer has been completed best practise would be to archive the profile. 

3. reviewing safeguarding policies to make sure they are relevant and up to date:

Take the time to review your school/organisation's safeguarding policies and procedures. Ensure they align with current best practices, legislation, and guidance. Identify any areas that may need updating or improvement to address emerging concerns and changing student needs. 

4. Planning campaigns or projects for the next academic year:

Utilise the end of the school year to plan and prepare for upcoming campaigns or projects related to student well-being and safeguarding. Consider initiatives such as Anti-bullying Week, Mental Health Awareness campaigns, or Safeguarding Awareness Week which might allow for pro-active messaging/activities (rather than reactive). Develop strategies and timelines to ensure effective implementation and engagement. 

5. Conducting a self-assessment audit of your safeguarding processes:

Take the opportunity to conduct a thorough self-assessment audit of your school's safeguarding processes. Evaluate the effectiveness of current practices, identify strengths and areas for improvement, and develop action plans to address any gaps or shortcomings. Engage relevant staff members or even student opinion in the assessment process to gather diverse perspectives. 

6. Checking for any legislation/guidance updates:

Stay informed about any changes or updates in legislation or guidance related to safeguarding. Regularly check relevant sources such as government websites, education authorities, and sign up to updates from expert safeguarding organisations. Ensure that your school/organisation's policies and practices align with the latest requirements and recommendations as per point 3.  

7. Conduct staff training and development:

Ensure that your Safeguarding Lead and other staff members responsible for safeguarding are up to date with their training. Book any necessary new training and refresher courses well in advance to ensure staff are prepared ahead of September. This training will equip designated staff with the knowledge and skills needed to effectively fulfil their safeguarding responsibilities. 

8. Communicate with parents and guardians:

Engage parents and guardians in safeguarding efforts by providing regular updates and educational resources. Communicate the school's commitment to student safety and inform parents about their role in maintaining a secure environment. Offer workshops or webinars addressing relevant topics, such as online safety, mental health support, and positive parenting strategies. 

9. plan for transitions and handovers:

For staff members leaving at the end of the year or transitioning to new roles, ensure a smooth handover process regarding safeguarding responsibilities. Document essential information and procedures to facilitate a seamless transition and maintain continuity in safeguarding efforts. 

10. reflect and evaluate:

Finally, take time to reflect on the school year and evaluate the effectiveness of safeguarding initiatives. Analyse any incidents or concerns that arose, identifying areas for improvement. Use this information to develop an action plan for the upcoming year, incorporating feedback from staff, students, and parents. 


End-of-school-year safeguarding housekeeping is a vital aspect of maintaining a safe and secure learning environment. By following these top tips, educational institutions and educators can ensure that student safety remains a top priority throughout the year. By regularly reviewing policies, addressing vulnerabilities, and fostering open communication, schools can create a culture of safeguarding that supports the well-being of all students. 


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Posted Date

8th June 2023

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